LTB 241/25 - BRT&G Agreement - Seasonal Variation 2025 Further Update (November 2025

No. 241/25

BRT&G Agreement – Seasonal Variation 2025 Further Update (November 2025)

Dear Colleagues,

As Branches, Representatives and members alike will recall, LTB 167/25, issued on 11th August, set out the details and timelines regarding system changes linked to the agreed suspension of Seasonal Variation for 2025 due to the significant unknowns and uncertainties concerning USO Reform activity.

We have now been advised by Royal Mail that all of the necessary system changes and technical solutions are in place and, as previously reported, will commence as of November. For your information, please see attached Royal Mail’s comms issued today to all Delivery managers, which detail the changes now in place.

For ease, please see below a summary of the key planned changes and dates:

As previously outlined, a system update in PSP will take place in November 2025 to remove the effect of Seasonal Variation from colleague work schedules. This update will be rolled out across operational sites between 31 October and 14 November. After this update, seasonalised working patterns will no longer appear in PSP or the People App.

Leave Balance Adjustments Ahead of the System Update

To ensure accuracy of colleague leave balances, manual corrections are being made to colleague leave records ahead of the system update.

Colleagues who took leave between May and August (originally a low season):

Leave records will be corrected in PSP and the People App from w/c 3 November.

24 minutes (FT) or 10 minutes (PT) will be deducted for each day of leave taken during this period. This is because insufficient leave was deducted by the system.

Colleagues who took (or will take) leave between September and November (originally a high season):

Leave records will be corrected in PSP and the People App by 30 November 2026

24 minutes (FT) or 10 minutes (PT) will be re-credited for each day of leave taken during this period. This is because too much leave was deducted by the system

These updates will not affect any current or future booked leave.

In setting out the above, it is noted and understood that the delays in removing the impact of Seasonal Variation from all Delivery units and individual members’ annual leave cards for 2025, as reported in LTB 167/25, have been frustrating and unhelpful. However, it is hoped that the system changes plan will end any remaining confusion in this regard and, in particular, with individual annual leave details in the PSP system.

If any member believes that, as a result of these changes outlined above, there have been errors made with their allocated Annual Leave entitlement and / or the changes create additional problems, the business have confirmed that, in the first instance, line managers should be able to assist, as outlined in the attached Royal Mail comms. Equally, as confirmed above, these changes in PSP will not impact or alter currently planned and booked annual leave arrangements for members.

Any enquiries to the content of this LTB should be directed to the Outdoor Department, email address: Pharacz@cwu.org.

Yours sincerely,

Mick Kavanagh

Acting Assistant Secretary

LTB 241/25 – BRTG Agreement – Seasonal Variation 2025 November Update

Manager update – Seasonal Variation 05-11-25 v3