National Agreement covering the Delivery of Election Material

National Agreement covering the Delivery of Election Material


1) Introduction


This agreement between Royal Mail and the CWU is in line with the commitment made in

the Pay and Major Change Agreement dated 19 December 2003. It introduces a new

national standard payment and procedure for the delivery of election material as required

by that agreement (see Appendix B section 4 sub Para d).


2) Scope of this Agreement


This agreement covers all addressed and un-addressed free election communications

marked “ELECTION COMMUNICATION” and Poll Cards (excluding Proxy Poll Cards). It

replaces all previous national and / or local agreements covering the delivery of election

materials and poll cards from the date of this agreement.


3) Delivery Specification


Addressed items: delivery to take place within 3 working days from receipt (including

Saturdays). (Except certain elections relating to Europe where it may be extended to 7

days from receipt.)


Un-addressed items: delivery to take place within 7 working days from receipt (including

Saturdays).


The impact of delivering this letter traffic will be excluded from normal workload

calculations.


All other operational issues will be dealt with at local level in line with the IR Framework.


4) Payments


All existing local payments covering the delivery of election material as stated in

paragraph 2 above will remain in place, and in accordance with this agreement, with the

following exceptions.


1. The minimum payment for delivering election material will be 3p per item.


2. The maximum payment for delivering election material will be 6.6p per item.


3. All hours based schemes will be converted to pence per item schemes and then the

criteria in 1 and 2 above will be applied. Where delivery offices have introduced a SDD

revision since the last delivery of election material then the following formula will be

applied prior to the criteria in 1 and 2 above being applied.



4. In those Units where there are two payments e.g. 4.5p for the first three parties and

1.67p for additional parties the minimum payment will become 3p with any payments over

this amount being retained.


5. In those Units where there is a mixture of hours and pence per item based payments

the process in 4) 3. above will be followed for the hours based element, with the process

in 4) 4. above then being applied.


Where election material items exceed 20g in weight a further 0.5p will be payable. These revised payments apply from the date of this agreement and cover all election

material as identified above.


They are payable on an individual basis, and are not affected by any collective criteria/responsibility.



5) Quality Commitment


The payments are based on the requirement that all election material will be delivered in

accordance with the delivery specification set out in paragraph 3. Where the specification

is not achieved for any party/candidate then the payment for that party/candidates

material will not be due.


6) Special Circumstances


It is jointly recognised that Royal Mail has a legal obligation to secure the delivery of

election material for all nominated candidates and parties.


Whilst it is expected that delivery will be made by the individual due to undertake the

particular delivery, local management will deal sensitively and sympathetically with

genuine requests to deviate from this arrangement.


Such cases may arise as a result of personal circumstances or beliefs or where an

individual believes that delivery of a particular item may incur personal risk.


If such instances arise alternative measures will be used to secure delivery. These may

include the use of volunteers from within the office or neighbouring offices to cover more

than one delivery or, as a last resort, the use of supplementary resource.


Both parties undertake to co-operate fully in the application of these principles and in

resolving any difficulties that may arise surrounding the delivery of election material.


ATTACHMENT

Delivery-of-Election-Material-National-Agreement.pdf


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