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No: 099/24 For the Immediate Attention of All: Postal Branches Royal Mail Divisional Reps Area Processing Representatives JOINT STATEMENT REGARDING DEPLOYMENT OF 2024 RESOURCE REALIGNMENT EFFICIENCY REVISONS IN MAIL CENTRES TO SUPPORT DEPLOYMENT OF NETWORK WINDOW CHANGES Dear Colleagues, The Business Recovery, Transformation and Growth (BRT&G) Agreement committed us to working together to transform business operations, building on the mutual interest processes. In 2018, the department negotiated a Joint Statement Regarding Resource Realignment, which defined agreed processes for revision and resourcing activity in Processing Units. This approach was re-affirmed in the 2021 Pathway to Change agreement, albeit with necessary amendments to deal with the implications of the Covid Pandemic. Section 2.5 of the BRT&G Agreement includes commitments that future revision activity will involve the restoration of joint working in all functions in line with national agreements and that revisions will be based on efficient, fair and achievable workload. The primary aim of realignment revision activity in 2024 is the deployment of the extended Network Window change, where the reduction of flight sectors and the movement of this traffic to road services means delivering change across all functions to mitigate the onward impact of the flight removal across the pipeline. The activity also provides an opportunity to resolve the outstanding Supernumerary issues within the plants. Discussions have now concluded with the attached agreed Joint Statement, which has been endorsed by the Postal Executive and which retains the principles and protections of the 2018 agreement, provides opportunity to remedy some of the outstanding elements of the 2022 revisions and updates the processes to ensure that they are fit for purpose. The agreed document and its Annexes contains the updated elements of the 2018 agreement, including a revised process for jointly establishing the Model Week. It also includes updated guidelines for: Resource Realignment; Establishing Model Week; Quality Checklist; Resourcing Checklist; Weekly/Quarterly Resourcing Meetings. With regard to providing the best opportunity to resolve the Supernumerary problem, the document reintroduces the ability to utilise inventive duty patterns, something which was removed by the business in 2022. In addition, we have retained the commitment to move work between shifts where this assists in reducing surpluses. The one outstanding issue relates to productivity. Royal Mail have circulated aspirational productivity figures to Plant Managers, however Branches will be aware that the department has not agreed in past revision activity any specific WIPWH increases centrally and we have not done so on this occasion as well. While further discussions are continuing, in the view of the department the agreement is clear in that the process allows Representatives to agree the model week, the alignment of workload and the throughputs and it is clear that increased throughputs should be supported by agreed process changes, which have been tested. Representatives should approach discussions on that basis. The clear priorities, in addition to deploying the Network Window changes, is the successful realignment of workload to resolve any displaced employees and the reduction and/or removal of agency resource. Against that backdrop, the words in the agreed documentation should give Representatives the ability to achieve revision outcomes, which better match the aspirations of our members. Joint launch activity took place for Plant Managers and Divisional/Area Representatives today online and a further session is being arranged for CWU Representatives. Any enquiries in relation to this LTB should be addressed to Davie Robertson, Assistant Secretary, email: shayman@cwu.org quoting reference: 733.02. Yours sincerely, Davie Robertson Assistant Secretary LTB 099/24 – Processing Realignment Activity 11.03.24 Att: JS Deployment of 2024 Resource Realignment Efficiency Revisions 07.03.24

No 097/24 Dear Colleague ROYAL MAIL COLLECTIVE PENSION PLAN (RMCPP) We wish to provide Branches and members with an update in respect of the Royal Mail Collective Pension Plan (RMCPP) also known as the Collective Defined Contribution or CDC scheme. The news is relatively positive with good progress having been made in recent months to ensure the legal framework is in place to launch the scheme later this year. This work has included engaging with the Pensions Minister at the DWP along with HMRC.  Regular meetings are also held with Royal Mail to ensure that everything possible is being undertaken to make the scheme a reality.  Following our most recent meeting we agreed with Royal Mail that an update should be provided on their internal pensions page and this is as follows: Update on the Royal Mail Collective Pension Plan It has been a while since we last updated you on the progress towards the Royal Mail Collective Pension Plan (the Collective Plan for short). Lots of work has been going on in the background and we have made good progress on the changes to legislation that we need to make the plan possible. We are aiming to launch this year. As we’ve always said, we and our unions believe this is the right pension scheme for our people and we are looking forward to it becoming a reality. If you want to find out more about the Collective Plan, please go to myroyalmail.com/collective-plan Obviously, it has taken a long time to get to this stage; however, we are more optimistic than ever before that the scheme will come into being this year.  This can be seen from the above statement whereby Royal Mail is in the process of building up an administration team within the Pensions Service Centre to facilitate and support the introduction of the scheme. Essentially, everything is being put in place to ensure the scheme can go live this year.  In respect of further developments, these will be reported as events occur. Any enquiries regarding Pensions should be directed to Andy Furey Assistant Secretary by emailing snicholas@cwu.org. Yours sincerely Martin Walsh Deputy General Secretary (Postal) Andy Furey Assistant Secretary LTB 097/24 – Royal Mail Collective Pension Plan (RMCPP)

No. 092/2024 Our Ref:  V4/24 To:  All Branches Dear Colleagues, Royal Mail Group (SHE) Safety Flash FY24 05 – ‘Damaged PSM – Following Electric Truck (Tug) Collision in Mail Centre’ Introduction Royal Mail Group’s Safety Team have issued ‘RMG SHE Safety Flash FY24 05’ with the aim of communicating a clear message to all drivers of Electric Trucks, Tugs, York Movers, FLTs/ Powered Materials Handling Equipment (MHE) across Royal Mail Group: – Warning! Never leave, deviate or swerve off of the designated and clearly marked MHE route putting both plant and equipment and more importantly other members of the workforce at risk of collision and injury or death. Background An Electric Truck/Tug driver was proceeding around a Mail Centre along the recognised, designated and marked MHE route when he saw a parcel laying on the floor in the middle of the MHE route. Instead of stopping the truck to remove the obstructing item, as is set out in the standard MHE driver training, the driver decided to manoeuvre his truck around the item by swerving the truck off the MHE route and attempted to drive underneath an adjacent Parcel Sorting Machine (PSM). The truck collided with the PSM and became jammed and stuck underneath the PSM, damaging the electric truck’s warning beacon and the PSM underguard. Time was lost whilst engineers worked to free the truck and repair the damage. Fortunately, no pedestrian members of staff were struck and injured. Impact Minor damage to both the Electric Truck/Tug and PSM underguard. Lost time whilst the truck was freed from its position, jammed under the PSM and repairs undertaken. Leaving the designated MHE route could have resulted in a collision with an unsuspecting employee causing injury or death or alternatively causing greater damage to other plant, equipment and machinery. Key Messages And Actions To Avoid Similar Incidents – Procedures To Follow If The MHE Route Is Obstructed: Electric Truck/TUG/MHE Drivers When obstructions are found on Electric Truck/Tug routes, as outlined in MHE training, drivers/operators should always stop the vehicle and remove the item from the route. Drivers should never swerve or deviate off the designated MHE route, due to an obstruction. Non MHE Processing Staff: Remove mail/parcels obstructions. If an item of mail/parcel is found on the floor, check surroundings for any approaching MHE and when safe to do so, remove the item. Report any unsafe MHE/Tug/Truck/FLT use. If MHE is seen being driven or operated unsafely (such as off the designated MHE routes), it should be reported to the line manager. Managers: Monitor and Manage MHE operations by actively undertaking safety coaching, safety conversations. Observe and spot check that designated MHE routes are not deviated from and that drivers are beeping if driving past blind bends/doorways and check that unsafe interactions are not occurring between MHE operators and pedestrian members of staff on the Mail Centre floor. York Containers Near Truck/Tug Routes/Walkways. Where possible, avoid placing York Containers very close to MHE routes or walkways as this increases the chances of parcels falling onto Electric Tug/Truck routes. Where this cannot be avoided managers should monitor that fallen items/parcels etc., are not left causing an obstruction in the MHE route and are routinely removed. PiCs/Managers must ensure all MHE Operators/Drivers have been initially trained and have undergone ‘refresher training’ in line with the Royal Mail Group standard of every 3 years. Actions: PiCs/Managers – Brief appropriate staff on this SHE Flash, display it and bring it to the attention of all MHE Operators/Drivers in the workforce. CWU ASR/WSR Action: ASRs/WSRs please ensure that this Safety Flash is communicated, displayed and brought to the attention of the workforce in all buildings. ASRs/WSRs to carry out spot check safety inspections including a check that the SHE Flash has been deployed and briefed to staff by PiCs/Managers. ASRs to check awareness of the workforce regarding Electric Truck/Tugs and workplace transport generally. On ASR Safety Inspections, ensure staff are briefed, raising awareness at every opportunity with members/workers/MHE drivers and operators. THE GOLDEN RULE IS: Never deviate from the MHE route. Attachment: Royal Mail Group (SHE) Safety Flash FY24 05 – Damaged PSM Yours sincerely Dave Joyce National Health, Safety & Environment Officer 24LTB092 Royal Mail Group (SHE) Safety Flash FY24 05 – Damaged PSM Following Electric Truck (Tug) Collision in Mail Centre SHE Flash FY24 005 Damaged PSM

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