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No. 183/2021 7 May 2021 Our Ref: E1/21 To: All Branches Dear Colleagues, National Roll Out of Coronavirus/Covid-19 – LFD Workforce Testing in Royal Mail Group: Branches and Regions will be aware from reports published in LTBs 581/20, 54/21 and 102/21 that Royal Mail Group has been running a number of RMG/CWU Jointly supported Covid-19 Workforce LFD (Lateral Flow Device) Testing Pilots/Trials in Sheffield City DO, Birmingham Mail Centre and finally across 150 plus Royal Mail and Parcelforce Offices (including RMSS, RM Fleet, RM Engineering and RMP&FS) in CM, SS, CO, NR, IP, NN and AL postcode areas). Since last year the CWU Health, Safety & Environment Department has been pressing for the introduction of ‘Workforce Testing’ for Covid-19/Coronavirus as a positive, proactive way of improving ‘Covid-Secure’ workplace standards and ‘Covid-Safety’ by combatting the spread and transmission of the virus in the workplace by quickly identifying those infected but asymptomatic (showing no symptoms) and getting them into self-isolation promptly, so as to firstly protect the individual and secondly reduce the risk of transmission of the virus to others, bearing in mind that many people, estimated as one in three, may be infected but are either ‘pre-symptomatic’ or ‘asymptomatic’ and will not know they have the virus and are transmitting it to others. A positive test early in the course of the illness enables individuals to isolate themselves, reducing the chances that they will infect others and allows them to seek treatment earlier, likely reducing disease severity and the risk of long-term disability, or death. Since it is recognised that a third of all Covid-19 infections are transmitted by people who are not showing any symptoms, identifying infected individuals via testing while they are pre-symptomatic, as well as those who are asymptomatic, via workforce testing in Royal Mail Group, one of the UK’s largest employers, could therefore play a major role in helping stop the virus spread. A ‘tripartite’ agreement was reached involving the CWU, Unite CMA, Royal Mail Group and the Department of Health and Social Care for Royal Mail to be involved in a wider Government initiative, running a number of pilots to test the concept of regular weekly Covid-19 testing in the workplace. The pilots formed part of the Government plan and subsequent decision, announced by the Prime Minister recently, to roll out mass testing technology across the UK. Royal Mail and CWU nationally and locally in the Pilot/Trial areas, have jointly been working together to bring about the successful outcome from where Lateral Flow Device home self-testing of the workforce could be rolled out nationally. The role and full involvement of local managers, CWU Area and local Health and Safety Representatives, IR Representatives and the workforce has been, and will continue to be vital to the successful further deployment and roll out of testing which it is planned to run from next week until the end of June when the Government is scheduled to end lockdown restrictions, subject to the staged evaluation of current vaccinations progress, declining hospital admissions and falling infection and death rates. The situation in the UK is currently improving greatly but we must bear in mind the situation with virus variants plus the international picture across Europe and in India and other countries which could threaten progress. Following initial discussions between the CWU Health, Safety & Environment Department, Royal Mail Group and Government Agencies the BEIS (Department for Business, Energy & Industrial Strategy and the HSE (Health and Safety Executive), agreement was reached and contracts signed with the DHSC (Department of Health & Social Care) and the MHRA (Medicines & Healthcare Regulatory Agency) in relation to securing participation in the Government’s Workforce Covid-19 Testing Programme Pilots. Agreement has now been reached between Royal Mail Group, CWU and DHSC (Department of Health & Social Care) that National Workforce LFD Home Testing can be rolled out nationally across Royal Mail Group from Monday 10 May and a stock of 300,000 LFD Test Kits is now in Royal Mail Swindon Walk Bundling Centre ready for national distribution to workplaces. Alongside the roll out of the Covid-19 vaccines, regular testing is at the heart of plans for easing lockdown restrictions. Hence the Government and the devolved nations announced that everyone will be able to take a free rapid coronavirus (Covid-19) test twice a week. From 10th May, every member will be able to take part in home, twice weekly, self-testing by collecting test kit packs from their workplace until the 30th June as per the current Government guidelines. This is a simple, most convenient option now available to members, in addition to the Government’s other options of ordering test kits on-line, collecting test kits from a local testing site, community sites, participating pharmacies or at schools and colleges which some members may wish to opt for. The workplace option makes it easier and more accessible for members to collect test kits and participate in regular testing, helping to keep themselves, families, friends and co-workers safe. Nothing is 100%. A negative result means it is likely that the individual is not infectious at the time the test was taken, however it is not a 100% guarantee that the person does not have the Covid-19 virus. People are still susceptible to catching and spreading the virus and so respecting social distancing and other rules (i.e., regular hand washing and sanitising, cleaning touch points plus wearing a face mask/covering, cleaning and ventilation/fresh air) are the most powerful ways of stopping the spread of the virus. In Summary: On 10 May – National Roll-Out of Covid-19 LFD (Lateral Flow Device) Workforce Testing across Royal Mail Group (RM, PFWW, RMSS, RMP&FS, RM Fleet, RM Eng, RMCE etc.,) will be launched. In preparation for national roll out the RM Project Team have set up and put in place a new ‘Share Point Site’ and LFD Test Kit ordering and recording process. Managers are being briefed on the Share Point Site plus the Test Kit ordering and recording process. The participating CWU members will be provided with their test kit packs at work to take home and self-test at their convenience, in the privacy of their own homes and the ‘rapid’ Lateral Flow Device (LFD) test kits give a result in 30 minutes. Extensive clinical evaluation from Public Health England and University of Oxford show Lateral Flow Tests are sensitive and accurate enough to be used for identifying ‘asymptomatic’ and ‘pre-symptomatic’ people – those infected with the virus but showing no symptoms and who can spread the virus. To reiterate the important point, the Government’s chief medical officer and chief scientific advisor estimate 1 in 3 people who are infected with Covid-19 do not have symptoms. There is an instruction video that’s available in workplaces and via ‘myroyalmail’ for members to watch on how the test is done and instructions showing the simple test process which is very easy to perform. All staff will see a joint letter signed by myself (Dave Joyce CWU National Health, Safety & Environment Officer) on behalf of CWU and signed by Shaun Davis Royal Mail Global Director Safety, Health, Environment, Compliance & Sustainability (see copy attached). There is also a Poster to be displayed (see copy attached). A joint RMTV Interview has been recorded featuring myself (Dave Joyce CWU National Health, Safety & Environment Officer), Gary Sassoon- Hales, Unite/CMA National Committee and RMG Global Safety, Health, Environment, Compliance and Sustainability Director Shaun Davis. This will be launched Friday 7 May. Attached are the two WTLL/Staff Briefs that will be delivered in all workplace units and offices, and this week a Royal Mail ‘In Ops’ article (TWIO) has gone out on 5 May to all managers with the same article appearing in the Parcelforce weekly newsletter. The WTLL/Staff Briefings will be delivered to front line employees next week, and the second will be briefed once the Unit Manager has completed their training which should be completed this week. The workforce home testing scheme is in addition to the Covid-Secure controls of following the basic ‘Hands – Face – Space’ rules, e.g., washing and sanitising hands regularly, wearing a face mask, maintaining social distancing and ensuring high levels of cleaning in the workplace, vehicles and equipment, good ventilation and fresh air wherever and whenever possible. The CWU is very strongly supporting Covid-19 Workforce Testing and we need the help and support of every CWU Rep at all levels to encourage our members to participate and take up the testing option which is a positive benefit to all our members. Participation is voluntary. The CWU also encourages all our members to get vaccinated when the opportunity and offer arises. Again however, participation is voluntary and we must recognise that some individuals do have valid genuine medical reasons why they cannot take the vaccine. Royal Mail and CWU are pleased to be working with the Government to deliver a workforce home testing programme. Participation in this is voluntary and is fully supported by Royal Mail, Parcelforce, CWU/HQ and Unite/CMA HQ. We want every member to take part in regular Lateral Flow Testing to help prevent the spread of Covid-19 Attachments: Copy of the Royal Mail/CWU/Unite CMA Joint Letter to All Employees – ‘Coronavirus/ Covid-19 – Rapid Workforce Testing – We Need Your Support!’ Copy of the Royal Mail/CWU/Unite CMA Joint Coronavirus/Covid-19 – Workforce Lateral Flow Testing Poster Copy of two RMG/CWU/Unite CMA Covid-19 WTLL/Briefings on the Lateral Flow Device Home Self Testing Scheme Copy of the Royal Mail ‘In Ops’/Parcelforce Newsletter Management Article (TWIO) on the Employees LFD Home Testing Scheme Enquiries: All enquiries should be directed to either Dave Joyce CWU/HQ Health, Safety & Environment Department. Can I thank you all in anticipation for your important support. Yours sincerely Dave Joyce National Health, Safety & Environment Officer 21LTB183 National Roll Out of Coronavirus Covid-19 – LFD Workforce Testing in Royal Mail Group Coronavirus Covid-19 – Rapid Workforce Testing We Need Your Support!v… Covid 19 Workforce Mass Testing Poster National v3 Covid 19 LFD Home Self Testing Initial Brief Covid 19 LFD Home Self Testing 2nd Brief LFD TWIO v1

No. 185/21 7th May 2021 To: All Branches Dear Colleagues Special Rules Revision Conference 2021 – Decisions Please find attached copies of the results of the votes and decisions taken during the Special Rules Revision Conference which were held on Saturday 24th April 2021. Any enquiries regarding this Letter to Branches should be addressed to Angela Niven or sent to conferences@cwu.org Yours sincerely Tony Kearns Senior Deputy General Secretary 21LTB185 – Special Rules Revision Conference 2021 – Decisions Vote Results Proposal 1 Vote Results Proposal 2 Vote Results Proposal 11

No. 187/2021 7 May 2021 Our Ref: V4/21 To: All Branches Dear Colleagues, Royal Mail Group (SHE) Safety Flash (FY21 008) – Loading Dock Safety – Red-Light Drive Off – Near Miss: Audience: All Royal Mail Group drivers who drive and operate a tail lift fitted vehicle. Overview and Background: Royal Mail Group Safety Health and Environment Group have issued ‘Safety Flash’, number FY21 008, (copy attached), which gives a summary of a recent near miss which could have led to a serious injury accident. The ‘Safety Flash’ is to form the basis of a Unit Briefing for ALL ROYAL MAIL DRIVERS operating large vehicles to and from ‘Traffic-Light’ controlled loading docks, in order to raise awareness of the potential risk of similar incidents which could cause a serious injury accident, involving falls from height whilst loading/unloading vehicles and trailers. Issue: The ‘mandatory’ Safe System of Work (SSoW) was not followed by the driver concerned. Description of the Incident: The incident occurred when an agency driver reversed a Motive/Tractor Unit onto a loading bay to couple up/connect to a static trailer. Once coupled up the driver did not check the loading bay traffic lights and pulled forward off of the loading bay on a ‘red light’. Fortunately, none of the loading dock staff were injured. The agency driver had been to the site on a number of previous occasions and was fully aware of the safe system of work traffic lights procedures that should be followed. Impact and Effect: Fall from height risks to loading bay staff entering and exiting the vehicle or trailer whilst loading/unloading containers, pallets or loose loaded items, possibly operating MHE. Key Learning Points, Management Activities and Messages to Staff: Where loading dock traffic lights are in use: Green lights = vehicles can move on or off the loading dock. Red Lights = no vehicle movements on or off the loading dock. Ensure you are looking at the correct set of lights for the loading dock. If no lights are showing report to a manager on site. All drivers must adhere to the loading dock traffic light systems. Vehicles must not drive off from a loading dock when a red light is displayed. Drivers must complete the appropriate checks of trailers/rear of vehicles and ensure the dock leveller and loading dock doors are retracted and closed prior to departing. Unit PIC to review current vehicle key control procedure to ensure robust controls. Unit PIC to ensure that vehicle keys are not handed back to drivers unless dock levellers have been retracted and the bay doors closed. Unit PIC to ensure Yard Rules have been cascaded/shared with all employees and are clearly displayed in key locations. Unit PIC to deploy targeted SMATs to confirm the compliance to standards and procedures. Key Management Activity: Communicate and display the SHE Safety Flash on the SHE Notice board. Brief drivers on Loading Dock Safety, Safe System of Work and the Loading Dock Traffic Light Safety System to all drivers operating large vehicles and trailers to and from traffic light controlled loading docks. Attachment: Copy of RMG SHE Safety Flash FY21 008 – Loading Dock Safety – Red-Light Drive Off – Near Miss Yours sincerely Dave Joyce National Health, Safety & Environment Officer 21LTB187 Royal Mail Group (SHE) Safety Flash (FY21 008) – Loading Dock Safety – Red-Light Drive Off – Near Miss SHE Flash FY21 008 Dock Safety

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HOME SITE CONTENT ABOUT US NEWS REPS PAGE SCOT No2 REPS Branch Officers Divisional Officers Area Representatives THE BRANCH THE CWU MEMBERS HANDBOOK CWU TIME OFF WORK AGREEMENTS PARCELFORCE AGREEMENTS ROMEC AGREEMENTS QUADRANT AGREEMENTS RMG EMPLOYMENT POLICIES FOR MEMBERS RMG DELIVERY AGREEMENTS RMG PROCESSING AGREEMENTS RMG LOGISTICS AND DISTRIBUTION RMG/CWU AGREEMENTS FOR REPS PAGE 1 RMG/CWU AGREEMENTS FOR REPS PAGE 2 CHANGE OF DETAILS FORM DEATH BENEFIT FORM RMG SHARE PRICE BRANCH SECTIONS Equality Health and Safety Women Youth BAME RETIRED MEMBERS NATIONAL DISPUTE VIDEO UPDATES FOUR PILLARS NATIONAL DISPUTE DISPUTE RESOURCES EVENTS GALLERY EVENTS CONTACT US JOIN US AFFILIATIONS' Rowland Hill Fund MORE MEMBERSHIP CHANGE OF DETAILS if you require a change of your details please fill in the form and submit to branch below *we do not share your information with third parties all the details you submit is directly sent to SCOTLAND NO2 branch to update your membership details thank you Back to Top Change of Details Submission Form First Name and Middle Last Name Email Phone Nature of Change Change of Address Change of Name Change of Phone Number Change of E-mail OLD ADDRESS NEW ADDRESS What Branch of the CWU are you from Royal Mail Parcelforce Quadrant Romec BT Comms Membership Number Anything else you would like to add? Submit Thanks for submitting! Please leave this field empty.

HOME SITE CONTENT ABOUT US NEWS REPS PAGE SCOT No2 REPS Branch Officers Divisional Officers Area Representatives THE BRANCH THE CWU MEMBERS HANDBOOK CWU TIME OFF WORK AGREEMENTS PARCELFORCE AGREEMENTS ROMEC AGREEMENTS QUADRANT AGREEMENTS RMG EMPLOYMENT POLICIES FOR MEMBERS RMG DELIVERY AGREEMENTS RMG PROCESSING AGREEMENTS RMG LOGISTICS AND DISTRIBUTION RMG/CWU AGREEMENTS FOR REPS PAGE 1 RMG/CWU AGREEMENTS FOR REPS PAGE 2 CHANGE OF DETAILS FORM DEATH BENEFIT FORM RMG SHARE PRICE BRANCH SECTIONS Equality Health and Safety Women Youth BAME RETIRED MEMBERS NATIONAL DISPUTE VIDEO UPDATES FOUR PILLARS NATIONAL DISPUTE DISPUTE RESOURCES EVENTS GALLERY EVENTS CONTACT US JOIN US AFFILIATIONS' Rowland Hill Fund MORE ​ CWU SCOTLAND NO2 BRANCH OFFICERS CONTACT INFO AND ROLES BRANCH OFFICERS GARY CLARKE BRANCH SECRETARY (Office) Tel: 0131 510 0370 Mobile: 07790033775 Email: bsec@cwuscot2.org The Branch Secretary is responsible for the general day-to-day running of the Branch and dealing with general enquiries from members. The Secretary is also responsible to the overall organisation of the Branch inline with the direction and decisions of the Branch Central Committee. MICHAEL SIME BRANCH CHAIRPERSON (Office) Tel : 0131 510 0370 Email: mike.sime@virginmedia.com The Branch Chairperson is responsible for overseeing the Branch Rules and processes, inline with National CWU Rules. OWAIN BEAUMONT BRANCH LEGAL SERVICES SECRETARY (Office) Tel: 0131 510 0370 Email: owainandzoe@hotmail.co.uk The Branch Legal Services Secretary is responsible for all legal service matters of the Branch. LYNN DOUGLAS LGBT OFFICER ​ (Office) Tel: 0131 510 0370 Email: lynn297@sky.com The Branch Equality Officer is responsible for promoting Equal Opportunities issues within the Branch. The Equality Officer is also responsible for advising other Branch Officials & Representatives on equality matters, and can act as an ‘in confidence’ point of contact between the Branch and members on equal opportunity matters. VACANT BRANCH (BAME) BLACK & MINORITY ETHNIC OFFICER (Office) Tel: 0131 510 0370 Email: The Branch BAME Officer is responsible for promoting and highlighting issues affecting and relevant to Black and Ethnic minority members of the Branch. The BAME Officer is also responsible for advising other Branch Officials and Representatives on Black and Ethnic issues, and can act as an ‘in confidence’ point of contact between the Branch and relevant members. VACANT BRANCH POLITICAL OFFICER (Office) Tel : 0131 510 0370 Email: The Branch Political Officer is responsible for political matters of the Branch. The Political Officer is also responsible for reporting to the Central Committee on political matters, either national or local, which affect members of the Branch. ANGELA WRIGHT BRANCH EDITOR (Office) Tel : 0131 510 0370 Email : angiesoprano@yahoo.co.uk The Branch editor will be responsible for the communications of the branch including social media and the branch website and other forms of communications the branch may wish to have. The editor will work closely and take direction with the branch secretary VACANT BRANCH LEAD UNION LEARNING REP (Office) Tel : 0131 510 0370 Email : The lead ULR will be reasonable to work and lead other ULRs within the branch area and to coordinate the union learning work and will work with the regional education lead around the courses and plans for the branch and report to the branch committee OWAIN BEAUMONT ASSISTANT BRANCH SECRETARY (Office) Tel: 0131 510 0370 Email: owainandzoe@hotmail.co.uk The Assistant Branch Secretary deputises for the Branch Secretary in addition to other roles and responsibilities within the Branch. ​ ​ GREAME BIRTLEY VICE BRANCH CHAIRPERSON (Office) Tel 0131 510 0370 ​ Email: The Vice Branch Chairperson deputises for the Branch Chairperson in addition to other roles and responsibilities within the Branch. HELEN OGILVIE BRANCH WOMAN'S OFFICER (Office) Tel: 0131 510 0370 Email: helenogilvie@live.co.uk The Branch Women’s Officer is responsible for promoting and highlighting issues affecting and relevant to female members of the Branch. The Women’s Officer is also responsible for advising other Branch Officials & Representatives on women’s issues, and can act as an ‘in confidence’ point of contact between the Branch and female members. ANGELA BELL BRANCH EQUALITY OFFICER (Office) Tel: 0131 510 0370 Email : The Branch Equality Officer is responsible for promoting Equal Opportunities issues within the Branch. The Equality Officer is also responsible for advising other Branch Officials & Representatives on equality matters, and can act as an ‘in confidence’ point of contact between the Branch and members on equal opportunity matters. VACANT BRANCH YOUTH OFFICER (Office) Tel: 0131 510 0370 ​ The Branch Youth Officer is responsible for promoting issues of relevance to young members of the Branch. The Youth Officer is responsible for ensuring that relevant information regarding youth matters is circulated across the Branch, and can act as an ‘in confidence’ point of contact between the Branch and young members. VACANT BRANCH RETIRED MEMBERS (CLASS C SECTION) SECRETARY Mobile Tel : 07368332637 Email: marymaryomar@aol.com The Class C Section Secretary is responsible for the running of the Branch’s retired member’s section in line with the direction and decisions of the Branch Central Committee. DOUGLAS McCAIG BRANCH TREASURER (Office) Tel : 0131 510 0370 Email : douglas.mccaig@gmail.com The Branch Treasurer will be responsible for making a branch budget and insuring the branch works within its budget and reporting to the branch finance committee and the full branch committee. Back to Top